Job Description

Assistant Project Manager

We are seeking an Assistant Project Manager (APM) to support the successful execution of commercial casework/millwork projects. This role bridges the gap between coordination and full project management, offering hands-on involvement in both planning and execution phases.

The ideal candidate will have a strong foundation in project coordination, familiarity with construction documents, and a drive to take on more responsibility while learning directly from seasoned Project Managers.

Responsibilities

Project Planning and Handoff Support

• Send welcome letters, initiate project setup in Innergy (ERP Software), and facilitate coordination between the project team
• Request access to GC platforms and obtain the current construction schedule
• Assist in setting up projects in Innergy and confirming all kickoff documentation is complete
• Review contracts and coordinate early project requirements with Estimating and the Project Coordinator
• Prepare project team packets and facilitate a clean transition into drafting and production
• Support drafting resources and monitoring design progress

Sample, Submittal & Procurement Oversight

• Oversee sample requests, review control samples, and coordinate approval tracking
• Review and manage submittal packages and documentation to ensure compliance with specifications
• Work with procurement and the PM to verify hardware, solid surface, and other buyout materials are ordered on time

Work Order Management & Change Order Control

• Create and maintain work orders for drafting, production, and installation in Innergy
• Track project milestones and update scheduling tags
• Review pricing requests, and price if a Change Order is needed
• Draft Change Order documentation with detailed cost breakdowns and coordinate final PM approval

Project Execution Support

• Attend jobsite or client meetings as needed alongside the PM
• Monitor schedule and budget indicators to flag potential risks
• Assist PM with communications between field teams, shop, and office staff
• Assist with RFI and submittal responses, ensuring timely return and documentation

Close-Out and Documentation

• Gather As-Built requests and coordinate with Engineering for completion
• Support in compiling close-out documentation packages including warranties and manuals
• Ensure final contract value and all approved COs are properly logged and reconciled

Qualifications

• 2+ years of experience in project coordination, assistant PM, or related role in millwork, casework, or other commercial construction subcontractor.
• Familiarity with project management systems (Innergy preferred) and construction documentation workflows
• Ability to read and interpret architectural drawings, specs, and submittals
• Strong organizational skills with a proactive mindset and attention to detail
• Excellent communication skills – written, verbal, and interpersonal
• Proficiency in Microsoft Office and project tracking tools
• Ability to work with minimal supervision and strong initiative to grow into a full Project Manager role

This role is ideal for someone who has mastered project coordination and is ready to step into a more strategic and accountable position with client exposure, field interaction, and increased project ownership.

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