Job Description

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The City of Coeur d'Alene is looking for a CDBG Specialist to join our team!!!

The principal function of an employee in this class is to perform a variety of operations and activities related to the City's Community Development Block Grant (CDBG), including the development and implementation of Community Development initiatives; Community Development grant funded projects; neighborhood programs; financial administrative support; and general clerical, administrative support, and information dissemination services. The employee is required to provide advanced professional level program administration and contract management activities for CDBG, manage CDBG projects through the pre-contracting stage, administer the contracts, manage the CDBG grants from various program years, track budgets and expenditures, process reimbursements, monitor grant contracts through completion, analyze data and evaluate results, and fulfill all reporting requirements and federal program requirements to ensure full compliance with the Federal grant program. The individual is also responsible for being knowledgeable about all applicable CDBG Federal grant requirements and providing technical assistance to grant subrecipients. The work is performed under the supervision and direction of the Community Planning Director. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the assigned supervisor, other City employees, business and community groups, non-profit organizations, State and Federal officials, representative of the media, and the general public. The principal duties of this class are performed in a general office environment with some evening meetings and presentations, in addition to required site visits and occasional monitoring of grant subrecipients at their place of business.

Examples of Duties

Essential Duties and Responsibilities (illustrative only and may vary by assignment)

• Coordinates the Community Development Block Grant (CDBG) related activities of the division, including the processing of grant applications, scheduling public hearings as appropriate with state and local legal requirements, and directing the preparation of accurate and substantive records and reports.
• Serves as principal contact and coordinator for the City's CDBG grant program. Monitors and implements the assigned programs; including the monitoring of recipients of funds, developing individual project budgets, reviewing and processing fund requests for compliance and completion, reviewing progress reports, providing technical assistance, assessing progress of projects, and making adjustments when necessary, and implementing and utilizing the federal and local financial and project management system.Promotes and markets programs, providing positive public relations and customer service; develops and disseminates program material, participates as a guest speaker in related educational programs, and interacts with news media. Coordinates with other city departments, other agencies, businesses and community groups, and residents to promote activities in program areas.

Designs, manages and maintains program database, overseeing coordination of performance data input and reporting, forms and tables, and optimal functionality. Maintains and reports program data and completes reporting forms as required.Monitors and assesses progress made toward program and project completion and expenditure deadlines.Coordinates development of program agreements for use with all levels of program participants and obtain approvals from appropriate authority, ensuring that all necessary documents and certifications are obtained.Conducts on-site reviews of needed work, processing applications, processing loan documents, working with rehabilitation and/or building department staff on work orders, documenting compliance with federal, state and local regulations, and evaluating and documenting completeness of work.Provides recipients with interpretations of Federal regulations and Program policies as well as other technical assistance. Acts as contact for regulatory compliance issues for recipient of the funds. Directs modifications to program as necessary to maintain compliance and maximize results.Coordinates efforts with recipients, contractors, consultants, funding agency, federal regulatory agencies, inspectors, neighborhood associations, schools, and the general public. Coordinates with appropriate City Departments, including the Street Department, Police, Code Enforcement and Building.

• Prepares CDBG Annual Plans, consolidated five-year plans, Performance Reports and other interim reporting as required by HUD, monitors and implements the CDBG program budget; including preparation of financial reports, and utilization of the Integrated Disbursement & Information System (IDIS) management system; including researching and applying applicable reporting requirements.
• Provides administrative support to community development division personnel related to CDBG.Performs data entry, record retrieval, and record maintenance, including entering data into the computer database, and retrieving information for distribution to related department, public, or other agencies as requested.

Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary.Maintains technical financial reports, such as preparation of budgets and special projects; and maintaining time sheets, expenditure reports, and invoices for the Division; preparation of specialized reports as required.

• Provides effective professional liaison between the Division and other City Departments, representatives from public agencies, area businesses, and the general public.Answers, receives, screens and/or greets visitors, telephone calls, faxes, mail, and messages for Division personnel and provides information to or refers callers and visitors to appropriate personnel.

Listens to and directs comments and complaints from the public relating to Division operations and takes appropriate action to resolve and/or refer such complaints.

Interprets and applies divisional or office rules, policies and regulations in accordance with prescribed procedures and guidelines.Coordinates and assists with any assigned special projects related to housing and community development including but not limited to projects and programs related to: fair housing, affordable housing, lead based paint, landlord training, community improvement, neighborhood revitalization, planning, citizen outreach programs, neighborhood associations, volunteer coordination, real estate trends, housing rehabilitation and distribution of demographic data, and related assistance as it relates to Community Development.

Works with other departmental staff to organize events, including assigning duties and coordinating efforts.Assumes responsibility for other duties as required or assigned.

Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.

Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.

Ensures compliance with federal regulations concerning Davis Bacon Labor Act, Fair housing, Lead Based Pain Hazards, National Environmental Policy Act (NEPA), State Environmental Policy Act (SEPA), Endangered Species Act, Uniform Relocation Act and other requirements.

• Responds to management's, supervisor's, co-workers' and citizens' questions and comments in a courteous, thorough and timely manner;
• Performs time management and scheduling functions, meets deadlines, and sets project priorities;
• Maintains strict confidentiality of all matters;
• Assists other department and City employees as needed or requested;
• Performs all work duties and activities in accordance with City policies, procedures, and safety practices.

Secondary Duties and Responsibilities

• Performs other related duties as required.

Minimum Requirements

Acceptable Experience and Training

• Associate's Degree in Business Administration or a closely related field; and
• Two to four (2-4) years' experience in related Community Development activities with one to three (1-3) years' technical clerical experience; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Other Requirements

• Certified CDBG grant administrator through the State of Idaho or ability to obtain certification within 12 months from hire.
• Valid driver's license.

Supplemental Information

Classification Requirements: The requirements listed below are representative of the minimum knowledge, skill, and /or ability required for an individual to satisfactorily perform each essential duty and be successful in the position. Knowledge of:

• Substantial knowledge of principles, practices, and procedures as they relate to the development and implementation of federal grant funded program and related community development projects
• Substantial knowledge of project management and analytical techniques;
• Substantial knowledge of program development, financial management, and citizens outreach methods
• Substantial knowledge of State and local codes, statutes, and city ordinances applicable to division related activities.
• Comprehensive knowledge of modern office procedures, practices, computer programs and equipment, including modern office filing systems and procedures, good phone etiquette and practices, and specific computer programs such as Word and Excel.

Skill and Ability to:

• Coordinate data from diverse sources, organize it and present conclusions;
• Analyze financial grant or loan applications;
• Design, organize and present outreach programs;
• Organize, evaluate and present information effectively;
• Develop and administer program policies, procedures, and guidelines;
• Negotiate and resolve complex technical problems involving diverse and conflicting issues;
• Maintain records, and prepare reports and correspondence related to the work;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Communicate effectively with others, both orally and in writing, using both technical and non-technical language and deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies;
• Understand and follow oral and/or written policies, procedures, and instructions, use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions, and prepare and present accurate and reliable reports containing findings and recommendations;
• Operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks and the ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
• Maintain integrity, ingenuity, and inventiveness in the performance of assigned tasks.
• Training for this position is required that may necessitate travel outside of the state, and will be funded through the CDBG grant.
• Some evening work will be required as part of the regular duties of the position, including presentations to City Council and community groups/stakeholders.
• Proficiency with computer programs (e.g., Microsoft Suite - Word, Excel, PowerPoint, etc.) and various reporting software (including learning HUD's IDIS program).

Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds in a general office environment. Specific vision abilities required by this classification include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to communicate effectively in person and by telephone. While performing the duties of this classification, the employee works primarily in a public building setting where the noise level in the work environment is usually moderate.

This position requires a valid driver's license and a reliable vehicle to use on a daily basis.

Job Type: Full-time

Pay: From $24.40 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Job Tags

Hourly pay, Full time, Contract work, For contractors, Interim role, Work at office, Local area, Relocation, Monday to Friday, Flexible hours, Shift work, Afternoon shift

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